This position is responsible for overall supervision and coordination on small to medium size projects, under the supervision of an Operations Manager. Responsible for successful completion of the project including meeting expectations for safety, quality, schedule and performing at or below the project budget. This position requires leadership capability including the ability to create a good working relationship with customers, owners, engineers, vendors, subcontractors, etc. Responsible for executing the project in compliance with the prime contract and company policies and procedures. The position requires competency in risk management and understanding and executing company' s obligations under prime contracts. Must be able to negotiate agreements with customers and service providers.
Asst. Project Manager
Project Controls Manager
Field Office Manager
Functional Areas of Responsibility
Ability to develop and manage teams
Proposal and estimate review
Successful relationship with customer, owners, engineers, service suppliers and vendors, etc.
Subcontractor and supplier bid review
Subcontract negotiations and project buyout
Site logistics planning
Scheduling reporting and performance
Job cost administration and forecasting
Change order negotiation
Coordinate subcontractors and suppliers
Site logistics and planning
Development of subordinates
Compliance with company policies and procedure
Participate in annual reviews of subordinates
Specific Duties and Responsibilities Contract Administration
Read the prime contract and ensure all reporting obligations and deliverables are identified and complied with
Holds customers, subcontractors, and vendors accountable to the performance of the agreements
Develops a plan to ensure proper allocation of materials and resources
Setup and manage document control system including drawings and specifications, submittals, RFIs, correspondence, meeting notes, etc. Coordinate with ATS to establish project Client folders and access rights.
Review submittals for proper coordination and adherence to the plans and specifications
Prepare project correspondence
Lead progress, planning, and safety meetings
Responsible for mobilization activities on the project; work with the superintendent on matters, such as site security, temporary power, utility connections, placement of office trailers, locations for stored materials, efficient ingress and egress plans, etc.
Perform a detailed review of subcontractor bids and issue agreements when negotiations have been concluded. Ensure that subcontractors have all the required bonds and insurance policies in place before allowing work to begin. Engage the Risk Management Department when negotiations result in non-preapproved revisions to the boilerplate agreement. Administer tasks associated with completion of a project, including closeout documentation, completion reports, collection of final monies due, etc.
Review and evaluate subcontractor pay applications, approve and code invoices and sign pay requests. Ensure that all subcontractor closeout documentation is submitted, and punch list items are satisfactorily resolved before authorizing final release of retainage.
Monitor subcontractors and vendors for adherence to performance and payment obligations under the agreement and make timely notifications to the Risk Management Department or the surety as required.
Prepare closeout documents
Prepare and submit customer pay requests, ensuring that billings are processed in an accurate, timely manner. If delays in payment are encountered, the Project Manager identifies and corrects the cause of the delay in order to expedite payment.
Distribute change requests for pricing and schedule impact
Prepare proposed change pricing inclusive of cost and schedule evaluations. Maintain proposed changes in the project change order log. Submit and negotiate proposed changes, ensuring that necessary customer approvals have been obtained in writing before construction work begins.
Provide preconstruction services (technical, value engineering, constructability, schedule, preliminary budget) to assist customers in project evaluation and development
Cost and Productivity Management
Analyze and be responsible for budget and quantity updates for job cost reporting
Ensure daily time and quantity reporting is completed timely and accurately
Establishing and maintain job cost reporting in accordance with company policy
Develop innovative methods for increasing efficiency, productivity, and profitability on the project
Review productivity reports with the project team at regular intervals and ensure that management is kept up to date on unit costs and schedule attainment for the work and how it compares with the budget. Take appropriate measures to ensure productivity is equal to or better than estimate productivity.
Review and approve Work Plans
Manage the change order process to assure comprehensive evaluation, submission and execution of all change orders. Ensure all change orders are included in job cost.
Project profit/loss accountability to include proper project controls and proactive measures to meet or beat budgeted costs
Establish and maintain job cost reporting in accordance with company policy. Approve the conversion of bid documents to the various cost elements in the Job Cost Statement and prepare monthly Job Status Reports for review by management. Investigate and attempt to remedy cost variances that are not within established norms.
Review Labor Cost Reports with the superintendent at regular intervals and ensure that field supervisors are kept up to date on the unit costs for their work and how it compares with the bid estimate
Manage the efficient use of the company' s equipment fleet
Ensure project is completed prior to or within the contract requirements
Schedule and coordinate all resources as needed to meet project requirements
Fully develop the project schedule. Update and maintain schedule as job progresses. Ensure schedule is updated to incorporate change orders, field performance, availability of construction materials, and other factors that may impact the project schedule.
Review " Look Ahead” schedules and schedule updates
Submit schedule updates as required by the contract documents
Ensure project is completed to all applicable quality requirements
Review and approve the project quality plan
Ensure timely inspection of work in progress to ensure that work put in place is in accordance with the plans and specifications. Together with the superintendent, ensure that uniformly high standards of quality are established and maintained throughout the project.
Maintain accurate documentation of inspections and quality reviews, ensuring follow up inspections for all non-compliant work
Provide leadership to the project team to promote safety, quality, teamwork, respect and efficiency
Develop and maintain the trust of the customers, owners, and engineers
Effective working relationships with subcontractors and suppliers
Safety and Environmental
Lead the project team to achieve the company objectives for safety performance. Instill a culture of a safe work environment throughout the project
Review and approve the project safety plan
Perform safety observations and ensure correction of hazardous conditions
Assist in development of project specific safety plans
Ensure all environmental obligations required by the contract and regulatory agencies are fulfilled
Four-year degree in technical discipline
PMP certified or able to achieve certification within 1 year
Demonstrated collegiate-level computer skills, mathematics, communication skills, and technical writing, with an aptitude for mastering the additional skills required of the position
Understanding of engineering or construction principles
Read and interpret project drawings and specifications
Ability to forecast cost for self-performed work and to determine labor and equipment resources are in line with project needs
Ensure compliance with all applicable federal, state, and municipal laws, ordinances and building codes related to construction
Ensure compliance with all company policies and procedures
Has management competency in managing Lump Sum, Unit Price, Time & Material projects
Contribute to project pursuit efforts and effectively present to groups or in interviews for project competitions